Reserving a space

Facilities maintained by the College of Engineering dean’s office can be reserved Monday to Friday, 7:00 a.m.–10:00 p.m.

Use is not permitted during holidays and campus closures. Check Berkeley’s academic calendar for more information. Weekend use will be reviewed on a case-by-case basis.  Weekend requests must be sent in writing to

Creating a reservation

  • Use the COE online reservation system to browse available facilities and request a reservation.
  • It is not possible to place a hold on a room, other than by booking it.
  • In your contracted hours, include sufficient time for setup and cleanup. Typically, this means one hour prior to and one hour after the event.
  • Access to the reserved facility will not be permitted until the time for which it is contracted.
  • Room reservations cannot be accepted less than five business days prior to the event date. Reservations may be made up to one year in advance of the event.


  • Payment is accepted only with a campus chartstring. No cash, checks or credit cards will be accepted.
  • A chartstring is a mandatory requirement for all reservation requests and will be used for cancellations, damages and any services that may accrue from use of the facilities.
  • Reservations are confirmed and guaranteed only upon receipt of all applicable permits. Confirmation of all required services must be uploaded to your reservation request or emailed to no less than five business days before the date of your reservation.


  • Cancellations may be made to your reservation request online or you may email your cancellation to
  • Cancellations made within three business days of the event date are subject to a fee of $50, which will be recharged to the chartstring provided.
  • COE Facilities reserves the right to cancel any reservation that has not submitted all required permits.

Special AV Services

  • Special AV service includes technical assistance and services such as recording or live video streaming.
  • Special AV services should be arranged through COE Facilities. You will be contacted by the AV technician who will provide you with an estimate for services based on your needs.
  • Special AV service requests will not be accepted less than ten business days prior to the event date.
  • In addition to the AV technician’s estimate, there is an equipment use fee of $150. The equipment use fee will be charged directly to the chartstring provided on your reservation request. (The equipment use fee is not charged if you elect to use the self-service AV equipment in the room.)
  • Alternately, AV support may be ordered through campus Educational Technology Services.