Reserving a space

Use our online calendar to browse available facilities and request a reservation. It is not possible to place a hold on a room, other than by booking it. We’ll review your request to see if we can accommodate the date(s), time(s) and purpose and to confirm that all required approvals are being secured. Expect a response time of up to one week for an email reply. Note that our facilities are self-service. In your contracted hours, include sufficient time for set-up and clean-up. Typically, this means 1 hour prior to and one hour after the event. Access to the reserved facility will not be permitted until the time for which it is contracted.

Confirmation: Reservations are confirmed and guaranteed only upon receipt of all approvals, applicable forms and fees. Confirmation of all required services must  must be uploaded to your reservation request or emailed to no less than 10 business days before the date of your reservation.

Payment: Payment is accepted only with a campus chartstring. No cash, checks or credit cards. A chartstring is a mandatory requirement for all reservation requests and will be used for cancellations, damages and any services that may accrue from use of the facilities. Submission of a chartstring indicates that the department and its accounting administrator are aware that any forthcoming costs will be recharged to this account. If you have been granted permission to serve food or alcohol in Garbarini, HMMB 290 or the Moore Library, a fee of $75 will be recharged to the chartstring provided.

Cancellation: Cancellations may be made to your reservation request online or you may email your cancellation to During periods of high demand, the COE facilities office holds the right to apply a cancellation fee to confirmed reservations. Cancellations are subject to a fee of $50 if the total reservation is less than $200, and a fee of $100 if the total is over $200. The fee will be recharged to the chartstring provided.

Plan ahead: Reservations must be made no earlier than one year prior to the event date and no later than five days prior to the event date.