Assigning of an incomplete grade
If you are unable to complete a course for reasons beyond your control, a grade of Incomplete (“I”) may be assigned by your instructor if your work in the course has been of passing quality. You should contact your instructor to determine whether an Incomplete grade is appropriate.
A course in which you have received a grade of Incomplete must be completed by the following deadlines:
- If the Incomplete was received in the fall semester, the course must be completed before the first day of instruction of the following fall semester.
- If the Incomplete was received in the spring semester or summer session, the course must be completed before the first day of instruction of the following spring semester.
In some cases, the faculty member who assigned the Incomplete may be willing to extend the deadline for you to complete the course. If you need additional time to complete the course, please submit the petition to extend an incomplete well before the above deadlines.
Procedures for removing an incomplete
You should contact your instructor to determine how to complete the course. DO NOT re-enroll in the course to complete the course. If you re-enroll in the course, your Incomplete will be changed to an F (or NP if the course was taken P/NP). Procedures for removing an Incomplete can be found on the Office the Registrar page about grades.
Limit on incomplete units
If you accumulate 12 or more units of outstanding Incompletes, you will not be permitted to enroll in subsequent semesters until you have fewer than 12 units of outstanding Incompletes.
Permanently retain or “freeze” incompletes
You may freeze up to two Incompletes so that they remain permanently on your record as “I” grades (they never lapse to an F or NP). Please make an appointment with your Engineering Student Services (ESS) Adviser if you wish to freeze an Incomplete. Once an Incomplete has been frozen, the course or its equivalent can never be completed or repeated. Thus, a student may not freeze an Incomplete in a required course. Note: Deadlines to freeze Incompletes are the same as the deadlines stated above to remove Incompletes. Incompletes for which the completion date has been extended cannot be frozen.
If you are a degree candidate who has received Incompletes in courses needed to satisfy requirements for your degree, you must complete the Incompletes by the last day of your graduating semester in order to remain on the degree list. If you receive an Incomplete in a required course during your final semester, you will not be eligible to graduate. Please contact your ESS Adviser to place your name on a future degree list. If you are a degree candidate who has received Incompletes in courses not needed to satisfy requirements for your degree, you may graduate with the Incompletes on your record if you graduate before the Incompletes lapse.
If you have any questions about these policies, please contact your ESS Adviser.